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Moving Tips

Moving Planner Checklist

Moving, whether locally or out of state, can be an exciting yet challenging experience. It's a new chapter filled with possibilities, but also a task that requires meticulous planning and organization. To help you stay organized and stress-free, we’ve put together a comprehensive moving timeline that covers everything you need to consider, from the earliest preparations to move-in day. Whether you're working with local movers in Baton Rouge or interstate movers, follow these steps and tips for a successful move, ensuring each phase of your transition goes smoothly and efficiently. Let’s make your move a positive and memorable experience!


Here's a handy checklist to plan your move efficiently with the help of reliable local movers or out of state movers, depending on your needs.

8-10 Weeks Before Moving

Your moving journey begins here. With about two months to go, this is the time to lay the groundwork for a seamless transition. Early planning can save you a lot of stress down the line. Here’s how to get started:

  • 1. Select Your Moving Agent
    • Choose a reliable moving company and schedule your moving day.
    • Avoid peak periods like the beginning and end of each month.
  • 2. Gather Information on Your New Community
    • Contact the chamber of commerce or visitor’s bureaus in your new city.
  • 3. Tax Preparation
    • Consult the IRS or your accountant to understand what moving expenses may be tax-deductible.
  • 4. Declutter
    • Begin clearing out items from your attic, basement, storage shed, etc.
    • Start using up items you can't move, such as frozen foods and cleaning supplies.
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4-6 Weeks Before Moving

Now that your move is about a month away, it’s time to dive into more detailed preparations. This phase focuses on planning, organizing, and beginning the actual work of sorting and packing. Here’s what you need to do:

  • 1. Inventory and Planning
    • Conduct a thorough inventory. Decide what to take and what to leave behind.
    • Plan your travel accommodations (hotels, flights, routes, etc.).


  • 2. Moving Sale and Donations
    • Schedule a moving sale for items you won’t take with you.
    • Donate other items to charitable organizations (ask for a receipt for tax purposes).



  • 3. Packing Arrangements
    • Arrange for packing services. Your moving agent can provide special packing cartons.
  • 4. Gather Records
    • Collect all personal records including medical, dental, school, birth, baptism, and marriage certificates.
    • Send school transcripts in advance to your new school.
  • 5. Administrative Tasks
    • Close local store accounts and other local charge accounts.
    • Notify your employer to forward tax withholding forms.
    • Check auto licensing requirements for your destination and gather related documents.
  • 6. Service Transfers

    Discontinue services at your current location and establish them at your new home, including:

    • Newspaper delivery
    • Water softener service
    • Electricity (check for a refund)
    • Water service
    • Gas service (check for a refund)
    • Fuel or oil delivery
    • Garbage collection
    • Diaper service
    • Lawn/pool service
    • Other household services
  • 7. Mail Change of Address
    • Notify the post office, Social Security office, insurance companies, credit card companies, magazines, friends, relatives, and mail order accounts of your new address
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2-3 Weeks Before Moving

With just a couple of weeks remaining, your move is now getting closer, and fine-tuning your plans becomes crucial. This is the time to take care of specific details to ensure everything’s ready for the big day. Follow these important steps:

  • 1. Prescriptions and Pets
    • Fill, transfer, and pack prescriptions for your family and pets.
    • Arrange the shipment of plants and pets, and get immunization records for pets.

  • 2. Handling Hazardous Items
    • Safely dispose of or give away all flammables (paints, paint removers, etc.)

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The Week Before Moving

The final week before your move can be a whirlwind of activity. This is your last chance to wrap up any remaining tasks and double-check your plans. Use this checklist to stay on track and handle last-minute preparations efficiently:

  • 1. Kitchen Preparation
    • Defrost refrigerator and freezer, allowing air-drying to prevent mildew.
    • Dispose of any remaining frozen foods.

  • 2. Cleaning and Closing
    • Clean your oven.
    • Transfer or close bank accounts.

  • 3. Outdoor Preparation
    • Drain fuel and oil from lawnmowers and other power equipment.
    • Drain garden hoses.
  • 4. Packing Essentials
    • Pack items that will be carried in the car and label them "Do Not Move."
    • Safeguard your valuables by taking them with you from safe deposit boxes, drawers, and jewelry cases.
  • 5. Prepare the Car
    • Have your car serviced for the trip and ensure proof of insurance is in the vehicle.
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Moving Day

Moving day is finally here, and while it may be busy, staying organized will help everything run smoothly. This day is all about managing the logistics and ensuring nothing is left behind. Here’s how to keep moving day under control:

  • 1. Final Packing
    • Pack a box containing the basics (tools, paper products, cleaners, etc.) for move-in day and ensure it's loaded last to be unloaded first.




  • 2. Travel Preparations
    • Pack suitcases for the trip.


  • 3. Final Walk-through
    • Be available to check items on the inventory sheet.
    • Conduct a final walk-through with your van operator, ensuring windows are closed, closets are empty, lights are off, and doors are locked.
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Delivery Day

You’ve arrived at your new home, and it’s time to make it your own. Unpacking and setting up may seem like a daunting task, but with a bit of organization, you’ll be settled in no time. Follow these steps to make delivery day as smooth as possible:

  • 1. Unloading
    • Be present to check items off the inventory as they are removed from the van.
    • Direct the placement of your furniture in your new home.
  • 2. Inspection
    • Inspect the condition of your belongings.
    • Any damaged or missing items should be noted and reported to your destination agent immediately.



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